Complete end-to-end pay run processing with specialist review on every cycle. From timesheet validation through to payslip distribution, every pay run is checked for Award compliance, accuracy, and regulatory compliance before your employees are paid.
The Challenge
You're not sure if your employees are getting the right penalty rates for weekend or evening work—and neither is your accountant
You're using basic payroll software that doesn't understand Modern Awards properly, so penalty rates or allowances aren't being applied correctly
Pay runs are processed quickly without specialist review, so errors slip through and employees are underpaid (creating compliance risk)
You have no audit trail of how each employee's pay was calculated, making it hard to defend against underpayment claims
What's Included
Timesheets or attendance records are checked for accuracy, completeness, and compliance with your Award. Exceptions flagged before processing.
Base pay, penalties, allowances, deductions, and tax calculated correctly according to your Modern Award. Every component checked for compliance.
A payroll specialist reviews each pay run for accuracy and award compliance before you approve it. Not automated—human eyes on every cycle.
Payslips generated with all mandatory information: pay date, gross pay, deductions, tax, superannuation, YTD totals. ATO-compliant format.
Any unusual pay items, discrepancies, or anomalies flagged for your review. Helps catch problems like duplicate timesheet entries.
Full record of each pay run including timesheets submitted, rates applied, calculations, approval date. Everything documented for audit purposes.
Why It Matters
Pay run processing is more complex than most SMEs realize. Modern Awards specify not just hourly rates, but also when penalty rates apply (weekends, nights, unsociable hours), what allowances are payable (tool allowance, site allowance, etc.), and how to handle different types of work. Most accounting software like MYOB or Xero can calculate base pay, but award compliance requires someone who understands the nuances. We validate timesheets, ensure hours are correctly categorized (ordinary hours vs. penalties), apply the right award rates, calculate tax correctly, and process super and STP—all before you approve. Every pay run is reviewed by a specialist, not automated without human eyes, so you know it's correct before your employees are paid.
Award-compliant calculation of all pay components
Specialist review of every pay run before processing
Correct treatment of penalties, allowances, and deductions
Timesheet validation and exception reporting
Complete audit trail for each pay run
Compliant payslips with all mandatory information
The Process
Timesheets or attendance records submitted for pay period
Hours verified against your Award and scheduling requirements
Pay calculated: base pay, penalties, allowances, deductions, tax
Specialist reviews payroll before approval for accuracy and compliance
You approve pay run or request corrections
Payslips generated and distributed to employees
Best For
Businesses with shift workers, part-time staff, or casual employees subject to Modern Award penalty rates
Growing SMEs (15+ staff) that have outgrown DIY payroll and need specialist compliance oversight
Owners who want certainty that every pay run is award-compliant before employees are paid
Businesses in industries like hospitality, aged care, transport, or manufacturing where award compliance is complex
Complementary Services
Modern Award rates change annually and sometimes more frequently with interim variations. We monitor all rate changes, understand when they apply, and ensure your payroll reflects current rates from the effective date. No more underpaying employees because you missed a rate change.
Superannuation is calculated at the current Superannuation Guarantee rate, submitted to employee-nominated funds via compliant clearing houses, and tracked for continuous compliance. We manage contributions, keep current with rate changes, and ensure all employees receive their entitlements.
Single Touch Payroll (STP) ensures your payroll is reported to the ATO as you pay employees. We lodge STP with every pay run, manage Phase 2 compliance, handle corrections and amendments, and prepare for STP finalisation at year-end.
FAQ
Your Modern Award specifies when penalty rates apply: time of day, day of week, shift type. We apply your Award rules to actual hours worked.
We audit payroll during onboarding. If underpayments are identified, we calculate back-pay and include it in their final payment or a correcting payment.
Yes. Shift workers with penalty rates, part-time staff with variable hours, and casual employees are all handled correctly under their relevant Award.
We provide a detailed breakdown of how their pay was calculated. If there's an error, we correct it and issue a correction payment. If it's correct, we explain the Award rule.
Most commonly weekly or fortnightly. We can process at any frequency that suits your business and Award requirements.
Can't find the answer you're looking for? Get in touch
We can help you implement pay run processing and start seeing results. Book a consultation to discuss your specific needs and explore how this service can transform your business.