Essential employment documentation done correctly from hire to separation.
Complete employment documentation: employment contracts, Fair Work Statements, tax file number declarations, superannuation declarations, emergency contacts, and acknowledgments. All required documents collected and properly filed.
Compliance documentation is the set of records an employer must collect and keep for each employee, the employment contract, Fair Work Information Statement, tax file number and superannuation declarations and policy acknowledgments, properly completed and retained to meet legal obligations. It’s one function of Onboarding & Offboarding within your People Hub , part of a connected back office.
Common problems we solve
You don't provide a Fair Work Information Statement, breaching a legal requirement
Employment contracts aren't documented, relying on verbal agreement instead
TFN or superannuation information isn't collected, causing tax and super issues
Policy acknowledgments aren't obtained, making it hard to prove employees knew the policies
Documents aren't filed properly, making them hard to find if needed for an audit or dispute
Here's what you receive
Employment Contract Template
Fair Work compliant contract for different role types, addressing role-specific terms and conditions.
Fair Work Information Statement
Complete FWIS document (can use Fair Work Ombudsman's template or customise) provided to all employees.
Tax File Number Declaration Form
SAW54 form for TFN collection, ensuring correct tax withholding setup from day one.
Superannuation Declaration Form
Form for employee to nominate their superannuation fund and confirm super contributions.
Policy Acknowledgment Forms
Forms for employee to acknowledge receipt of policies and confirm understanding of key obligations.
Document Retention Schedule
Schedule showing what documents to keep, how long, and proper storage (securely, confidentially).
How it works
Employment documentation protects both the business and the employee. It ensures you meet legal obligations (Fair Work Information Statement, tax withholding, superannuation), it clarifies terms of employment, and it creates a documented record if disputes arise. Many small businesses skip documentation or do it informally. This creates compliance risk and problems if disputes arise. Fair Work investigations often start with document requests, if you don't have the required documents, you're at a disadvantage. Proper documentation also ensures correct tax withholding and superannuation contributions from day one, avoiding back-pay complications.
Fair Work legal requirements met (FWIS, TFN collection)
Employment contracts in place and compliant
Superannuation contributions processed correctly
Tax withholding set up correctly from day one
All documentation filed and accessible for audits
Reduced compliance risk and disputes
How compliance documentation works
Employment contract and Fair Work Information Statement provided before/on start date
Tax File Number (TFN) declaration (SAW54) collected (Australian Taxation Office form)
Tax withholding declaration completed (amount of tax to withhold)
Superannuation choice form collected (employee chooses super fund or accepts default)
Emergency contact information collected
Policy acknowledgment forms signed (confirming receipt of policies and understanding)
All documents filed and retained for 6 years
Who this service is ideal for
Growing businesses formalising documentation and compliance
Businesses that have had compliance issues and want to prevent recurrence
Organisations needing to prepare for Fair Work audits
Owners wanting confidence that all employment documentation is correct and compliant
Related services to explore
Pre-Boarding Checklist
Comprehensive pre-boarding checklist ensuring everything is ready when a new employee starts: contracts, payroll setup, IT equipment, workspace, Fair Work documentation, and team preparation.
Continuous Auditing
Regular, ongoing audits of payroll, employment records, and Award compliance. We monitor for payment errors, classification issues, leave underpayment, and other compliance gaps, catching problems early.
Workplace Policies
Comprehensive workplace policies tailored to your business size and industry, covering everything from code of conduct to social media use. All policies comply with the Fair Work Act, your relevant Modern Award, and Australian employment law.
Frequently asked questions
The short answers are here. For anything else, ask below or get in touch.
A mandatory document you must provide to every employee. It explains their minimum pay, hours, leave entitlements, and other rights under the Fair Work Act. You can use the Fair Work Ombudsman's template.
Ready to get started with compliance documentation?
We can help you implement compliance documentation and start seeing results. Talk to an advisor about your specific needs and how this service would fit your business.