Prepare for new employees before their first day.
Comprehensive pre-boarding checklist ensuring everything is ready when a new employee starts: contracts, payroll setup, IT equipment, workspace, Fair Work documentation, and team preparation.
Pre-boarding is the preparation done between a candidate accepting an offer and their first day, sorting the contract, payroll setup, equipment, workspace access and required Fair Work documentation so a new starter can begin work cleanly from day one. It’s one function of Onboarding & Offboarding within your People Hub , part of a connected back office.
Common problems we solve
Employee starts without employment contract or Fair Work Statement being provided
Payroll isn't set up, causing pay delays or incorrect payment in early weeks
IT equipment isn't ready, so employee can't access email or systems on day one
No team knows a new person is starting, creating confusion
No induction is planned, so employee doesn't know procedures or policies
Here's what you receive
Pre-Boarding Checklist
Comprehensive checklist covering all pre-start activities: contract, payroll, IT, workspace, induction, team preparation.
Offer Letter Template
Professional offer letter confirming role, start date, pay, hours, and any conditions.
Employment Contract
Fair Work compliant employment contract provided with Fair Work Information Statement.
Payroll Setup Form
Form for collecting TFN, bank details, superannuation, tax withholding, leave balances (if transferring from another role).
Induction Plan Template
Template for structuring day-one and first-week inductions, including policies, systems, team introductions.
How it works
The first day sets the tone for the employment relationship. If an employee starts and there's no desk, no email access, no payroll setup, and no one's expecting them, they get a poor impression. Pre-boarding preparation ensures employees start on day one with everything ready, payroll set up correctly, and a positive first impression. It also protects the business, payroll set up correctly from the start avoids back-pay issues, Fair Work documentation is completed properly, and there's a documented onboarding record if disputes arise later.
New employees start on day one with everything ready
Payroll correct from first pay (avoiding back-pay issues)
Fair Work Statement and documentation completed upfront
IT equipment and access ready (no lost productivity on day one)
Team informed and prepared for new arrival
Professional first impression
How pre-boarding checklist works
Offer letter accepted and employment contract provided with Fair Work Statement
Payroll setup: tax file number, bank details, superannuation, leave balances recorded
IT equipment ordered and prepared: laptop, email, system access, software licenses
Workspace prepared: desk, phone, parking, access cards, keys set up
Induction program prepared: schedule, team introductions, policies, procedures
Payroll processed correctly for first pay period
Who this service is ideal for
Growing businesses hiring frequently and wanting to streamline onboarding
Businesses wanting to make a good first impression on new staff
Organisations that have had payroll or compliance issues with early pay periods
Owners wanting to reduce first-week chaos and improve new hire retention
Related services to explore
Day One Setup
Structured day-one onboarding program covering workplace policies, health and safety, team introductions, role expectations, and system training. Creates a positive first impression and sets the tone for success.
Compliance Documentation
Complete employment documentation: employment contracts, Fair Work Statements, tax file number declarations, superannuation declarations, emergency contacts, and acknowledgments. All required documents collected and properly filed.
Workplace Policies
Comprehensive workplace policies tailored to your business size and industry, covering everything from code of conduct to social media use. All policies comply with the Fair Work Act, your relevant Modern Award, and Australian employment law.
Frequently asked questions
The short answers are here. For anything else, ask below or get in touch.
Employment contract signed and Fair Work Statement provided; payroll data collected and set up; IT equipment prepared and access granted; workspace ready; induction planned; team informed.
Ready to get started with pre-boarding checklist?
We can help you implement pre-boarding checklist and start seeing results. Talk to an advisor about your specific needs and how this service would fit your business.