Seamless payroll setup ensuring correct pay from the first pay day.
Complete payroll integration for new employees: setting up correct pay rates, tax withholding, superannuation, leave balances, and allowances. Ensuring payroll is accurate and compliant from first pay.
Payroll integration is setting a new employee up correctly in the payroll system before their first pay, the Award-based pay rate, tax withholding, superannuation fund, leave balances and any allowances, and test-running it so the first pay is right. It’s one function of Onboarding & Offboarding within your People Hub , part of a connected back office.
Common problems we solve
Payroll isn't set up before start date, causing pay delays
Wrong pay rate entered into payroll, requiring corrections in following weeks
Tax withholding set up incorrectly, causing overpayment or underpayment of tax
Superannuation set to the wrong fund, requiring correction and transfers
Leave balances aren't recorded, creating disputes about accrued entitlements
Here's what you receive
Pay Rate Setup
Determination of correct pay rate based on Modern Award, classification, and experience (if applicable).
Tax Withholding Setup
Configuration of tax withholding based on TFN declaration and employee details.
Superannuation Setup
Configuration of superannuation contributions to the employee's chosen fund, at the required guarantee rate.
Leave Balance Recording
Recording of accrued leave balances (especially if transferring from another role or job).
Allowances and Penalties Configuration
Setup of any applicable allowances (travel, tools, etc.) or penalty rates (if applicable).
Test Payroll
Test payroll run before first pay to confirm all details are correct before processing live.
How it works
Getting payroll right from day one is critical. If an employee isn't paid correctly, they notice immediately and it damages trust. It also creates compliance complications if you get rates or tax wrong and have to correct it later. Payroll integration ensures all elements are set up correctly: pay rate (per the Award), tax withholding (per TFN declaration), superannuation (to the employee's chosen fund), leave balances (accurate record of what they're owed), and any allowances or special rates. A test payroll run before the first pay catches errors before they affect the employee.
New employee paid correctly on first pay day
Tax withholding set up accurately (no overpayment or underpayment)
Superannuation contributions to correct fund from day one
Leave balances accurately recorded (especially if transferring leave)
Allowances and special rates set up (if applicable)
No payroll errors or back-pay issues in early weeks
How payroll integration works
Employment contract and award classification confirmed
Correct pay rate determined and entered into payroll system
Tax File Number and tax withholding declaration processed
Superannuation fund and contribution rate set up
Leave balances recorded (annual leave, long service leave if transferring)
Allowances, penalties (if applicable) configured
Test payroll run to confirm accuracy before first pay
First pay processed with all documentation
Who this service is ideal for
Growing businesses hiring frequently and wanting smooth payroll onboarding
Businesses that have had payroll errors in early pay runs
Organisations wanting to make a positive first impression with accurate first pay
Small businesses using external payroll providers and wanting to ensure setup is correct
Related services to explore
Pre-Boarding Checklist
Comprehensive pre-boarding checklist ensuring everything is ready when a new employee starts: contracts, payroll setup, IT equipment, workspace, Fair Work documentation, and team preparation.
Compliance Documentation
Complete employment documentation: employment contracts, Fair Work Statements, tax file number declarations, superannuation declarations, emergency contacts, and acknowledgments. All required documents collected and properly filed.
Classification Reviews
Review of employee classifications against the relevant Modern Award requirements. We ensure you're applying the Award correctly, employees are paid at the right classification level, and you're not exposed to back pay claims.
Frequently asked questions
The short answers are here. For anything else, ask below or get in touch.
If discovered before first pay, fix it immediately. If discovered after, you must calculate the difference and pay it in a following pay run or separately. Better to test the first payroll before processing.
Ready to get started with payroll integration?
We can help you implement payroll integration and start seeing results. Talk to an advisor about your specific needs and how this service would fit your business.