Audit of cloud licenses (Microsoft 365, Salesforce, Adobe, AWS, Azure) and software licenses identifying unused seats, overpayment, and opportunities for cost reduction. We consolidate licenses, recommend downgrades, and negotiate better terms.
The Challenge
You're paying for licenses no one uses because the buyer left and renewal happened automatically
You have overlapping products (three different project management tools, two CRMs)
You don't know how many licenses you have or what they cost
Licensing costs are unpredictable and growing every renewal
Why It Matters
Most organizations overpay for software and cloud licenses. You buy licenses for peak usage but don't adjust when usage drops. You keep licenses for products no longer used. You have multiple vendors doing similar things. License optimization identifies waste and recommends consolidation. For typical Australian SMEs, license audits find $20k-$50k in annual savings.
Elimination of unused licenses and wasted spending
Identification of licensing volume discounts and better pricing options
Consolidation of duplicate products and tools
License compliance audits preventing legal exposure
Negotiation of better terms and renewal pricing
Ongoing monitoring preventing license creep and waste
The Process
License audit across all cloud and software products
Usage analysis to identify unused seats and products
Comparison to available discount tiers and alternative products
Consolidation recommendations reducing tool overlap
Renewal renegotiation with vendors based on market rates
Quarterly reviews monitoring for unused licenses and new optimization opportunities
Best For
Growing companies with 10-50+ cloud and software subscriptions
Businesses where licensing costs have grown without clear justification
Organizations wanting to consolidate tools and reduce vendor management overhead
Complementary Services
Comprehensive analysis of your organization's spending identifying cost reduction opportunities, supplier consolidation, category trends, and procurement risks. We analyze vendor invoices to understand what you're buying, from whom, and at what price.
Management of your cloud infrastructure including user access, security configuration, cost optimization, and day-to-day administration. We keep your cloud platform secure, compliant, and cost-effective without requiring in-house cloud expertise.
FAQ
Varies widely. Common savings: 15-30% through volume discounts, 10-20% by eliminating unused licenses, 5-15% through consolidation. A typical SME saves $20k-$50k annually.
Depends on the product and contract terms. Some products allow true-ups and adjustments. Others don't. We assess refund possibilities and ensure you're not overpaying going forward.
We identify the truly critical tools and optimize them separately from nice-to-have tools. We may consolidate several tools into one or negotiate enterprise-grade pricing for heavy users.
Can't find the answer you're looking for? Get in touch
We can help you implement licence optimisation and start seeing results. Book a consultation to discuss your specific needs and explore how this service can transform your business.