Audit cloud and software licenses, eliminate waste, negotiate better terms.
Audit of cloud licenses (Microsoft 365, Salesforce, Adobe, AWS, Azure) and software licenses identifying unused seats, overpayment, and opportunities for cost reduction. We consolidate licenses, recommend downgrades, and negotiate better terms.
Licence optimisation is the review of an organisation's cloud and software subscriptions to find unused seats, duplicated tools and overpayment, then consolidating products and renegotiating terms so the business pays only for what it actually uses. It’s one function of Cloud Systems within your Operations Hub , part of a connected back office.
Common problems we solve
You're paying for licenses no one uses because the buyer left and renewal happened automatically
You have overlapping products (three different project management tools, two CRMs)
You don't know how many licenses you have or what they cost
Licensing costs are unpredictable and growing every renewal
Here's what you receive
Licence audit
A full inventory of your cloud and software licences, so you know what you have and what it costs.
Usage analysis
Analysis of actual usage to identify unused seats and products you're paying for but not using.
Consolidation plan
Recommendations to remove overlapping tools and consolidate duplicate products.
Renewal renegotiation
Renewals renegotiated with vendors against market rates and available discount tiers.
Ongoing reviews
Regular reviews that catch new unused licences and licence creep before they add up.
How it works
Most organizations overpay for software and cloud licenses. You buy licenses for peak usage but don't adjust when usage drops. You keep licenses for products no longer used. You have multiple vendors doing similar things. License optimisation identifies waste and recommends consolidation. For typical Australian SMEs, license audits find $20k-$50k in annual savings.
Elimination of unused licenses and wasted spending
Identification of licensing volume discounts and better pricing options
Consolidation of duplicate products and tools
License compliance audits preventing legal exposure
Negotiation of better terms and renewal pricing
Ongoing monitoring preventing license creep and waste
How licence optimisation works
License audit across all cloud and software products
Usage analysis to identify unused seats and products
Comparison to available discount tiers and alternative products
Consolidation recommendations reducing tool overlap
Renewal renegotiation with vendors based on market rates
Quarterly reviews monitoring for unused licenses and new optimisation opportunities
Who this service is ideal for
Growing companies with 10-50+ cloud and software subscriptions
Businesses where licensing costs have grown without clear justification
Organizations wanting to consolidate tools and reduce vendor management overhead
Related services to explore
Spend Analysis
Comprehensive analysis of your organization's spending identifying cost reduction opportunities, supplier consolidation, category trends, and procurement risks. We analyse vendor invoices to understand what you're buying, from whom, and at what price.
Cloud Platform Administration
Management of your cloud infrastructure including user access, security configuration, cost optimisation, and day-to-day administration. We keep your cloud platform secure, compliant, and cost-effective without requiring in-house cloud expertise.
Frequently asked questions
The short answers are here. For anything else, ask below or get in touch.
Varies widely. Common savings: 15-30% through volume discounts, 10-20% by eliminating unused licenses, 5-15% through consolidation. A typical SME saves $20k-$50k annually.
Ready to get started with licence optimisation?
We can help you implement licence optimisation and start seeing results. Talk to an advisor about your specific needs and how this service would fit your business.