Analyse your spending to identify cost reduction, consolidation, and risk opportunities.
Comprehensive analysis of your organization's spending identifying cost reduction opportunities, supplier consolidation, category trends, and procurement risks. We analyse vendor invoices to understand what you're buying, from whom, and at what price.
Spend analysis is the examination of an organisation's purchasing data, categorised by vendor, product and business unit, to reveal what is being bought, from whom and at what price, surfacing opportunities to consolidate suppliers, reduce cost and manage procurement risk. It’s one function of Procurement within your Operations Hub , part of a connected back office.
Common problems we solve
You don't know what you're spending across your business
Different departments buy the same product from different suppliers at different prices
You have too many vendors and don't know why or how to consolidate
You suspect you could spend less but don't know where to start
Here's what you receive
Spend visibility
Your spending data collected from invoices, accounting and procurement records and categorised by vendor, category and business unit.
Trend analysis
Spending patterns and changes over time made visible, so you can see where money is going.
Consolidation opportunities
Duplicate vendors and overlapping products identified, with recommendations to consolidate.
Cost benchmarking
Your prices compared against market rates to find where you're paying more than you need to.
Risk assessment
Single-source suppliers and cost outliers flagged so procurement risks are understood.
How it works
Most organizations have no visibility into total spending. Invoices come in, they're paid, but no one asks: Are we buying this efficiently? Could we buy it cheaper? Are we duplicating spending across departments? Spend analysis answers these questions. It typically reveals surprising consolidation opportunities and cost savings.
Visibility into what you're spending and with whom
Identification of duplicate vendors or overlapping products
Cost comparison opportunities (benchmarking)
Consolidation recommendations reducing vendor count
Risk identification (single-source suppliers, low-volume high-cost items)
Roadmap for procurement improvement
How spend analysis works
Spending data collected from invoices, accounting system, and procurement records
Spend categorised by vendor, product category, and business unit
Trend analysis identifying spending patterns and changes
Supplier analysis identifying opportunities for consolidation or switching
Cost benchmarking comparing your prices to market rates
Risk assessment identifying single-source suppliers and cost outliers
Who this service is ideal for
Growing businesses with spending over $500k annually
Organizations with complex procurement across multiple departments
Companies wanting to reduce procurement costs and consolidate vendors
Related services to explore
Supplier Benchmarking
Benchmarking of your suppliers against market rates and competitors. We obtain market quotes, compare pricing and terms, and identify opportunities to negotiate better rates or switch to lower-cost suppliers.
Contract Management
Management of supplier contracts including negotiation, documentation, compliance tracking, and renewal management. We ensure contracts protect your interests, capture negotiated terms, and are managed proactively.
Frequently asked questions
The short answers are here. For anything else, ask below or get in touch.
Typical savings: 10-25% through consolidation, volume discounts, and competitive pricing. Australian SMEs averaging $100k+ annual spend often save $15k-$30k.
Ready to get started with spend analysis?
We can help you implement spend analysis and start seeing results. Talk to an advisor about your specific needs and how this service would fit your business.