Coordinated rostering across multiple sites or locations.
Rostering management across multiple locations: coordinating demand, sharing staff resources, managing transfers, and optimizing labour allocation across the business.
The short answer
Multi-site coordination is rostering several locations as one connected labour pool — matching demand at each site, sharing and transferring staff between sites, and accounting for travel — so one location is not short-staffed while another is over-staffed. It’s one function of Rostering Optimisation within your People Hub — part of a connected back office.
The Challenge
Common problems we solve
Each site rosters independently, leading to inefficiency and over-hiring
One site is understaffed while another is over-staffed (no flexibility)
No coordinated view of labour available across the business
Staff don't want to transfer between sites, creating inflexibility
No clear process for managing inter-site transfers
What's Included
Here's what you receive
Multi-Site Demand Analysis
Analysis of demand at each location: hours needed, peak periods, staffing levels required.
Labour Availability Mapping
Mapping of labour resources across locations: permanent staff per site, flexible staff available.
Coordinated Roster System
System for creating rosters across all locations with visibility of resource availability and flexibility.
Staff Transfer Process
Process for managing staff transfers between sites: communication, timing, cost implications.
Travel Time and Cost Policy
Policy for managing travel time and costs for multi-site staff.
Centralized Coordination Process
Process for coordinating staffing across locations: communication between sites, decision-making on allocations.
Why It Matters
How it works
Multi-site businesses can optimize labour cost and service through coordinated rostering. Rather than each site rostering independently, a coordinated approach views the business as one labour pool. Demand at one site can be met by flexible staff or transfers from another site. This reduces overtime, understaffing, and unnecessary hiring. It requires good systems and communication between sites, but pays off through efficiency and flexibility.
Efficient labour utilization across locations
Flexibility to move staff between sites to match demand
Reduced overtime and understaffing through resource flexibility
Lower total labour cost through centralized optimization
Coordinated service delivery across all locations
Better resource planning across the business
The Process
How multi-site coordination works
Demand analysed for each location: hours needed, staff required per site
Centralized view of labour availability: where staff are, their skills, availability
Roster created with flexibility: some staff allocated to specific sites, some flexible
Transfers managed: moving staff between sites as demand changes
Travel costs considered: if transfers involve travel, balance cost of transfer vs. cost of local hiring
Coordination systems: communication between sites about roster changes and staff transfers
Best For
Who this service is ideal for
Growing multi-site businesses wanting to optimize labour across locations
Franchises or chains wanting coordinated rostering across franchisees/stores
Businesses with seasonal demand variations across sites
Organisations wanting to reduce labour cost through resource flexibility
Complementary Services
Related services to explore
Demand-Based Rostering
Data-driven rostering that aligns staffing levels to actual demand: analysing demand patterns, forecasting staffing needs, creating rosters that match demand, and avoiding over-or under-staffing.
Labour Cost Modelling
Labour cost analysis and modelling: understanding your labour cost drivers, testing roster scenarios, predicting cost impacts, and optimising cost-to-service ratio.
Workplace Policies
Comprehensive workplace policies tailored to your business size and industry, covering everything from code of conduct to social media use. All policies comply with the Fair Work Act, your relevant Modern Award, and Australian employment law.
Ready to get started with multi-site coordination?
We can help you implement multi-site coordination and start seeing results. Book a consultation to discuss your specific needs and explore how this service can transform your business.